Guidelines for Trip Participants

In order for our events to operate smoothly and safely, the Island Mountain Ramblers have developed these guidelines for all trip participants.

On top of the guidelines below, we want to put an emphasis on communication. Communicate your needs and concerns during the trip and participate in decision making while on the trip

Joining a Trip: 

  • Check the schedule weekly for updates
  • Contact a trip leader sooner than later; trips fill quickly, and carpooling is complicated to arrange
  • After contacting a trip leader, expect a reply and respond promptly
  • If the trip leader doesn’t know you, provide details outlining your relevant experience level
  • Non-members must fill out an online waiver
  • Tell the organizer if you are taking medication or have a condition 
  • If you need to cancel, give prompt notice
  • Show up for the event; ‘no shows” cause problems for trip leaders which could exclude you from future trips

Pre-trip Preparation

  • Review trip reports, route descriptions, and maps provided by the trip leader
  • Seek out and review road maps, guidebook notes, topographic area maps
  • Ask questions if you need more clarification, before and during your trip 
  • Assemble a suitable First Aid kit that is freshly stocked to your level of expertise
  • Pack for the worst-case scenario, spending an unexpected night out
  • ALWAYS pack the 10 essentials 
  • Assemble the appropriate gear (gear lists), and any specialized equipment
  • Monitor weather and avalanche forecasts
  • Bring money for the ride-sharing fee (posted in the event details)
  • Leave a trip plan


  • Know the departure time, and arrive early!!
  • Multiple rendezvous  points en route are not uncommon
  • Ensure everyone is taken care of regarding required gear
  • Arrange ride-sharing

At the trailhead

  • Introduce yourself
  • Expect a short overview of the trip, its objectives and safety requirements.  You will be asked to travel as a group because if you run ahead, you risk being separated and this risks the group as a whole
  • Agree upon the ‘goal’, perhaps ‘the summit’ is not a priority!
  • Set the turnaround time
  • Listen to instructions about the emergency communication plan, or ask about it
  • Expect the leader to assign a first-aider, or ask about it  (the trip leader shouldn’t be the first-aider)
  • Orient yourself with a map or guide book
  • Leave as a group

Expectations for the trip

Guidelines for Trip Leaders

To understand more about the role of the trip leader, review the club’s Guidelines for Trip Leaders page.