No-Shows for Events
No-shows and late withdrawals greatly impact member participation on trips. If someone removes themselves at the last minute or doesn’t show up, it causes problems. Firstly, someone on the waitlist who would’ve liked to join wasn’t given a chance. Secondly, this increases travel expenses because the vehicles aren’t full.
Meetup No-Show Policy:
- Any member who signs up for a trip, doesn’t remove themselves from the going list before the start of the trip, and then doesn’t arrive at the trailhead is considered a no-show.
- A section has been added to our trip reporting form to allow leaders to report no-shows
- The vice president keeps a record of the no-show on a club spreadsheet
- No-show names are forwarded to the president, who will contact the member with a warning. (The president will contact the no-show and a warning will be issued unless there was an extenuating circumstance)
- When a member has two no-shows in a calendar year, the president will instruct the Meetup Committee to remove the member from the club Meetup for the remainder of the calendar year
- Members that are moved to the going list after 10 PM will not be treated as a no-show. However, members are encouraged to remove themselves once they decide it’s too late to attend an event.
Late Withdrawal from Trips (within 24 hours of the start of the event)
Members are reminded that trip leaders have autonomy over participation on their trips. If a trip leader considers a member to be an unreliable participant due to a history of late withdrawal, the trip leader may choose to move the member from the going list to the waitlist. (The trip leader may have to contact the removed member directly.)
Guests on Club Trips
- A trip leader may allow a guest on club trips
- Leaders must manage participant numbers on Meetup manually
- Leaders should advise participants that a guest is attending
- Leaders must ensure that guests complete the FMCBC Liability waiver
- Leaders record the guest’s name in the trip submission report
- A guest may attend two club trips before becoming a member